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1968563
PARTS OF A FORMAL LETTER
Description
I DONT KNOW WAT DIS IS Enghlish Mind Map on PARTS OF A FORMAL LETTER, created by Candy Bunny on 05/02/2015.
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enghlish
i dont know wat dis is
Mind Map by
Candy Bunny
, updated more than 1 year ago
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Created by
Candy Bunny
over 9 years ago
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Resource summary
PARTS OF A FORMAL LETTER
Sender's Address
Include complete address with pincode
Avoid using abbreviations
Place a comma at the end of every line of the address
Place a full stop after the last line
Date
If using numerals, use the format DDMMYY (05.02.2015)
other formats use 5th May,2013 or May 05,2013
Salutation
Use appropriate form of tittle to address the recipient; eg: Dear Dr. Adam
When not using the name of the recipient, formal salutation can be used; for example Dear Sir/Madam, etc
Place a comma after the salutation
Recipient's Address
Include recipient's designation, department & name of company where applicable
Include complete address with pincode
Place a comma at the end of every line of the address
Place a full stop after the last line
Subject of the letter
This tell the recipient what the letter is about
It should be brief, precise and preferably expressed in one sentence
Body
The body of the letter should be clearly divided into 3 parts, namely, introduction, message, conclusion
The language & the tone should be appropriate to the purpose of the letter
Complementary Close
Any of the formal expressions of subscriptions maybe used; for example Yours faithfully/sincerely; Sincerely yours; yours truely, etc
Always begin with a capital letter
The word yours does not have an apostrophe
Begin the second word with a small letter
Signature
The full name of the sender is written below the complementary close
The designation or the proffesional rank of the sender maybe written below the signature
Enclosures
If you are enclosing something with your letter, you may indicate this by writing the abbreviation, "Encl." below the signature
If you are enclosing more than 1 item, list the items.
Copies
If you are sending a copy of the letter to another person, indicate by writing the abbreviation "cc" followed by the person's name
Write the abbreviation "cc" below the signature or the "Encl"
"cc" stands for carbon copy or courtesy copy
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