NetSuite - Administrator Exam

Description

NetSuite Administrator Sample Test: March 2022
Tim Lim
Quiz by Tim Lim, updated 12 months ago
Tim Lim
Created by Tim Lim 12 months ago
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Resource summary

Question 1

Question
Where should an Administrator add the Type field in a Transaction Saved Search to limit search results to a specific transaction type?
Answer
  • Criteria Tab
  • Results Tab
  • Highlighting Tab
  • Role Tab

Question 2

Question
Which search type shows the number of orders from a Vendor that are late or not received?
Answer
  • Order Search
  • Transaction Search
  • Account Search
  • Shipping Item Search

Question 3

Question
What Saved Search type should an Administrator use to determine the total lifetime sales for both parent and child customers?
Answer
  • Transaction
  • Company
  • Document
  • Parent

Question 4

Question
How are users added to receive alerts sent by a Saved Search?
Answer
  • From the Audience tab of the Saved Search, add the user in the Employees field.
  • From the Audience tab of the Saved Search, add the user's team in the Groups field.
  • From the Email tab of the Saved Search, click Specific Recipients, and add the user in the Recipient field.
  • From the Email tab of the Saved Search, click Customize Message and add the user in the From field.

Question 5

Question
An Administrator wishes to give users with the Sales Person role permission to edit a Sales Order Saved Search. How is this done?
Answer
  • Set the Search to Public. Then, under the Roles tab, select Form for the Sales Person role.
  • Set the Search to Public. Then, under the Roles tab, select all options for Sales Person role.
  • From the Audience Tab of the Saved Search, select Allow Audience To Edit and select Sales Person under Role
  • From the Audience Tab of the Saved Search, select Sales Person under Roles and select the users under Employees

Question 6

Question
How can an Administrator view changes made to a Saved Search?
Answer
  • Access the Execution Log tab.
  • Access the Audience tab.
  • Access the Results tab.
  • Access the Audit Trail tab.

Question 7

Question
Which Mode option allows users to remove portlets added as part of a published dashboard?
Answer
  • Locked
  • Unlocked
  • Restrict Content
  • Add/Move

Question 8

Question
Which portlet allows for multiple Key Performance Indicators (KPIs) to display at once?
Answer
  • Trend Graph
  • Report Snapshots
  • KPI Meter
  • Custom Portlet

Question 9

Question
How can Administrators make a field visible but not editable to users?
Answer
  • Deactivate the form.
  • Select the Disabled field type.
  • Clear the Show checkbox.
  • Select the Mandatory checkbox.

Question 10

Question
On which custom forms is the Store Form with Record preference available? (Choose 2)
Answer
  • Credit Memo form
  • Sales Order form
  • Employee form
  • Inventory Item form

Question 11

Question
How does an Administrator set a custom field as mandatory for a specific custom role?
Answer
  • On the custom field, under Access, select Mandatory for that role.
  • Assign a custom form only for that role, then select Mandatory for that field.
  • On the custom role, under Custom Fields, select Mandatory for that field.
  • Under Audience, assign the custom field for that custom role.

Question 12

Question
An Administrator wants to limit a custom role so that the role only uses a specific custom form when viewing a custom record. What configuration would achieve this?
Answer
  • On the custom form, go to Roles and select Preferred for that custom role.
  • On the custom role, go to Forms, then Custom Record, and select both Preferred and Restricted for the custom form.
  • On the custom record type, go to Forms and select Preferred for that custom form.
  • On the custom form, go to Permissions, add the custom role, and select both Preferred and Restricted for that role

Question 13

Question
Which preferences prevent creating duplicate records once an online form is submitted? (Choose 2)
Answer
  • On the Select Fields tab, select the Search column field.
  • On the Setup Workflow tab, select Use Duplicate Detection Criteria.
  • On the Setup Workflow tab, select Allow Update on Contact Record.
  • On the Select Fields tab, select Mandatory.

Question 14

Question
Which forms are supported by Advanced PDF/HTML Templates?
Answer
  • Transaction forms, Return forms, and Remittance forms
  • Entity forms, Return forms, and Remittance forms
  • Transaction forms, Address forms, and Remittance forms
  • Entity forms, Address forms, and Remittance forms

Question 15

Question
Which two formats are available when printing a transaction? (Choose 2)
Answer
  • XLS
  • CSV
  • PDF
  • DOC
  • HTML

Question 16

Question
Where is the PDF/HTML Print Layout defined that will be used when printing a transaction?
Answer
  • Transaction Form > Header section
  • Transaction Form > Printing Fields tab
  • Transaction Form PDF/HTML Layout > Header section
  • Transaction Form PDF/HTML Layout > Transaction Forms tab

Question 17

Question
A user wants to create a custom field on a Task record that lists all customers with the Taxable checkbox selected. If the field Type = List/Record and List/Record = Customer, what additional settings are required for the custom field?
Answer
  • Sourcing & Filtering > Filter Using = Taxable Is Checked = Yes
  • Sourcing & Filtering > Source List = Company Sourcing & Filtering > Source From = Taxable
  • Sourcing & Filtering > Source List = Company Sourcing & Filtering > Source Filter By = Taxable
  • Validation & Defaulting > Formula = {taxable}

Question 18

Question
Which setting affects field placement on forms?
Answer
  • Display Type
  • Insert Before
  • Height
  • Width

Question 19

Question
When customizing records, in which scenario could a custom List be used?
Answer
  • To display pre-defined choices in a field.
  • To display values extracted from a sublist.
  • To display the results of a Saved Search.
  • To display a Record Type list.

Question 20

Question
An Administrator wants to add a custom sublist using a Saved Search. Which Saved Search field joins the search results to the record?
Answer
  • The first field listed in the Available Filters subtab.
  • The first field listed in the Criteria subtab.
  • A field in the Available Filters subtab that has a Label.
  • A field in the Summary Criteria subtab.

Question 21

Question
Which custom record type setting prevents users from creating a new record in the user interface?
Answer
  • No Permission Required is selected
  • Enable Optimistic Locking is not selected
  • Allow Quick Add is not selected
  • Allow UI Access is not selected

Question 22

Question
When enabled, which custom record type setting displays the user who created a record entry?
Answer
  • Show ID field
  • Show Owner on Record
  • Include Name field
  • Administrative Notifications

Question 23

Question
Which Trigger Type is used to set up a workflow to send an email?
Answer
  • After Record Submit
  • Before Record Submit
  • Before Record Load
  • After Record Load

Question 24

Question
When used for a workflow, which Release Status causes no new instances of the workflow to be created and no existing instances of the workflow to be executed?
Answer
  • Testing
  • Do Not Exit Workflow
  • Not Initiating
  • Suspended

Question 25

Question
Which Release Status will not run new instances of a workflow, but will continue running existing instances?
Answer
  • Suspended
  • Not Initiating
  • Testing
  • Released

Question 26

Question
What elements can be configured in a basic workflow?
Answer
  • Condition, State, Transition, and Action
  • Condition, Transfer, Action, and Start
  • Activate, Transition, Position, and Measure
  • Movement, State, Circumstance, and Operation

Question 27

Question
How would an Administrator identify workflows currently executing on a specific record?
Answer
  • Under the Scripted Records page, select the record type and view the Workflow tab to see all released workflows.
  • Under the Workflows list page, view all released workflows that run on that record type.
  • On the record, go to System Information > Active Workflows tab.
  • On the record, go to System Information > System Notes tab.

Question 28

Question
How does an Administrator uninstall a bundle?
Answer
  • Navigate to the Installed Bundle List and click Uninstall next to the bundle name.
  • Create a Support Case to uninstall the bundle.
  • Navigate to the Installed Bundle List and click Remove next to the bundle name.
  • Call Phone Support to verify access and request permission to uninstall the bundle.

Question 29

Question
If a bundle author changes a bundle already installed on a target account, who can update the installed bundle? (Choose 2)
Answer
  • Account Administrator
  • User with SuiteApp Marketplace permission
  • User with access to Managed Bundles permission
  • User with SuiteApp Distribution permission

Question 30

Question
Which feature allows users to execute a Saved Search through an external application?
Answer
  • SuiteFlow
  • CSV Import
  • SuiteCloud Plus
  • SOAP Web Services

Question 31

Question
Which statement is true about Global Permissions?
Answer
  • Role-based permissions override Global Permissions.
  • Global Permissions let Administrators bypass assigning roles to employees.
  • Global Permissions override role-based permissions.
  • Global Permissions apply to the Administrator.

Question 32

Question
When the Automated Intercompany Management feature is enabled, which additional field is available on Customer and Vendor records?
Answer
  • Primary Subsidiary
  • Represents Subsidiary
  • Alternative Subsidiary
  • Auto Elimination Subsidiary

Question 33

Question
A user with a restricted role runs a custom search with the Run Unrestricted box marked. What access will the user have to the search results?
Answer
  • None
  • Edit access to resulting records
  • Edit access to the search results
  • View access to the search results
  • View access to the underlying detail from summary

Question 34

Question
What is important to consider when auditing NetSuite user access?
Answer
  • The Administrator role does not appear in Access Reports.
  • A separate custom report is needed to track Administrator access.
  • Since the Administrator encompasses all roles, this skews Access Reports.
  • Only Administrators can audit each other’s' access.

Question 35

Question
What could prevent a Custom A/P clerk role from accessing a Vendor Bill transaction?
Answer
  • The vendor Bill is already paid
  • The vendor Bill was created by another user
  • The Role has Department/Class/Location restriction
  • The transaction date of the Vendor Bill is already closed

Question 36

Question
Which function can a user with the Vendor Center role access?
Answer
  • View Payment History
  • Create Purchase Requests
  • Update Item Pricing
  • Submit a Support Case

Question 37

Question
How can users change the language displayed in the Help Center?
Answer
  • Go to the NetSuite Help Center and select a language from the dropdown in the top right corner.
  • Go to Enable Features and select the Multi-Language Help Center.
  • Go to General Preferences, then the Languages subtab, and add Language.
  • Go to User/Roles, then Manage Roles, then the International subtab, and add Language.

Question 38

Question
What data is copied from Production during a Sandbox Refresh?
Answer
  • Token-based Authentication (TBA)
  • User passwords
  • SAML configuration
  • System Notes on records

Question 39

Question
Which role is never allowed access to Sandbox accounts?
Answer
  • Warehouse Manager
  • Accountant
  • Customer Center
  • Employee Center

Question 40

Question
For accounts with SuiteCloud Plus licenses, what is the maximum number of import job queues that can be utilized?
Answer
  • Two
  • Ten
  • Five
  • Ten per license

Question 41

Question
An Administrator wants to use a CSV import to remove obsolete Item descriptions and update some descriptions. Which Advanced CSV Import option should they use?
Answer
  • Overwrite Missing Fields
  • Assign Null Values
  • Delete Sublists
  • Void Text

Question 42

Question
During an item import, you choose Name as the Reference Type and receive the following error: "Invalid Item Reference Key." Which of the following could have caused this error?
Answer
  • The Item Name was used.
  • The Item Number was used.
  • The Internal ID was used.
  • The Web Store Display Name was used.

Question 43

Question
How can an Administrator restrict a user to files in File Cabinet folders, yet allow users to view files attached to records?
Answer
  • Set or edit the folder access to Restrict By Group.
  • When creating a folder, select the Private checkbox.
  • Select the Hide Attachment Folders preference, under General Preferences.
  • Select the Restrict File Cabinet Access preference, under General Preferences.

Question 44

Question
What is the most secure action an Administrator can take to protect the company from unauthorized access to NetSuite data?
Answer
  • Set the NetSuite Password Policy to Strong.
  • Require password changes every 5 days.
  • Require users to answer security questions upon login.
  • Use Two-Factor Authentication.

Question 45

Question
When setting up Two-Factor Authentication (2FA), what is the longest possible Duration of Trusted Device?
Answer
  • 10 days
  • 60 days
  • 90 days
  • 30 days

Question 46

Question
The Password Policy selected by an Administrator determines which password requirement?
Answer
  • Minimum Character Types
  • Maximum Days to Expiration
  • Allow Non-ASCII Characters
  • Minimum Password Difference

Question 47

Question
Which scenario requires a permission that gives the ability to download data or records?
Answer
  • Download a Custom Record
  • Export an Expense Report
  • Export a list
  • Export Financial History

Question 48

Question
How do you prevent a terminated employee from logging into NetSuite?
Answer
  • Clear the Give Access checkbox.
  • Delete the Employee record.
  • Inactivate the Employee record.
  • Reset the employee's password.

Question 49

Question
A Sales Rep moves to a new Sales Manager at the first of the month and the Employee record is updated immediately. How will this impact reporting?
Answer
  • Expense approvals will be directed to the new manager and Commissions will be directed to the previous manager.
  • Expense approvals and Commission will be directed to the new manager.
  • Expense approvals and Commission will be directed to the previous manager.
  • Existing expense approvals already queued remain in the previous supervisor's queue, despite effective date changes.

Question 50

Question
The Maintenance Complete Email Notification provides an option for users to be alerted when a scheduled maintenance is complete. Which user roles receive the email notification by default?
Answer
  • Administrators and user roles with Full Account Management permission
  • Administrators with the Send Maintenance Alert option enabled in User Preferences
  • Active account Administrators
  • Only the Primary Contact

Question 51

Question
Which portlet is considered the information center for all NetSuite release-related information?
Answer
  • SuiteAnswers
  • Release Notes
  • NetSuite Account Center
  • New Release

Question 52

Question
Which statement is true about the behavior of bundles in Release Preview?
Answer
  • Bundles can be installed from one Release Preview account to another Release Preview account.
  • Bundles can be installed from a Release Preview account to a Production account.
  • Bundles can be copied to the repository from Release Preview.
  • Bundles can be installed from a Release Preview account to a Sandbox or Development account.

Question 53

Question
Which window displays NetSuite server and client load times?
Answer
  • Account Center
  • Performance Details
  • Status Portlet
  • Performance Audit Log

Question 54

Question
What are two (2) basic tasks users should perform to optimize account performance before Administrator intervention? (Select 2)
Answer
  • Perform the action (e.g., load a record or run a report) 3 to 5 times.
  • Attempt the action with multiple users to identify user-specific errors.
  • Select Delay Loading of Sublists to initially load NetSuite pages without data on subtabs.
  • Troubleshoot user firewalls and proxies for HTTP connections.

Question 55

Question
Where can you identify the current number of Full License users?
Answer
  • Setup > Users/Roles > Manage Users
  • Setup > Company > View Billing Terms
  • Setup > Users/Roles > Access Tokens
  • Setup > Company > View Billing Information

Question 56

Question
In which scenario is a user's access only counted against an Employee Center license?
Answer
  • The user only has access to the Administrator role.
  • The user has access to the Administrator role and the Employee Center role.
  • The user only has access to the Employee Center role.
  • The user has access to the Employee Center role and a custom role.

Question 57

Question
Which statement is true regarding the NetSuite Support Center role?
Answer
  • The NetSuite Support Center role has Full permissions for all transactions.
  • The NetSuite Support Center (Basic) role has no transaction permissions.
  • The NetSuite Support Center role has View Only permissions for all transactions.
  • The NetSuite Support Center (Basic) role has View Only permissions for all transactions.
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