VHB 6.0 Quiz for Mentors

Question 1 of 13

1

The Vivaldi procedure is a system that BEST uses for management, promotion, application, confirmation of participation, and evaluation of BEST Vivaldi events. It is coordinated by the Vivaldi Department, and every LBG has the responsibility to follow the Vivaldi procedure, and also is required to have a Core Team responsible to ensure that the LBG follows the Vivaldi procedure and related regulations.

Select one of the following:

True
False

Explanation

Question 2 of 13

1

The organising LBG can demand money from the participants of the Vivaldi Event, only in which cases?

Select one or more of the following:

For the fee, as (and if) announced on BEST public website, according to the country category of the sending LBG, and after the participants are informed when it will be collected.
To pay the deposit, in order to ensure their participation.
For a deposit that the accommodation place requires.
In case a participant does not respect any of the articles 1 through 14 of Participants' Responsibilities.
For any damaged property, if it was caused by the participant herself/himself.
For food on arrival day, but dinner must be free.
For extra activities or parties, but the LBG also has to provide an alternative activity for free at the same time.

Explanation

Question 3 of 13

1

BEST Courses are taught in ❌ and are delivered by ❌, who have either obtained ❌ certification and have at least a ❌ level degree on the course's subject, or been employed in the same ❌.

Drag and drop to complete the text.

the University's official language

any language

English

University teachers or graduate students

professionals

training

academic

teaching

PhD

university

field

country

trainers

Explanation

Question 4 of 13

1

Select from the dropdown lists to complete the text.

Students that apply via responding to a call at a BEST mailing list, are not included in the three-season rule, since their extra-acceptance is not done through BAS. ( False, True )
For BEST Courses on Career-Related Skills, it is okay to accept non-technology students, since the content is more appropriate for them. ( False, True )
LBGs that have Mentors can skip the communication with the Season Coordinator. ( False, True )
Events on Education have their own Season Deadlines, that are announced by Educational Involvement Department. ( False, True )
The attendance list can only be filled in once, at most two weeks after the event has ended, and cannot be changed after that. ( True, False )

Explanation

Question 5 of 13

1

Confirmation period ends for (a season that has only) BEST Courses and Events on Education, and although the organising LBG accepted 24 participants, only 21 accepted. Choose the correct answer about what can happen next.

Select one of the following:

It's okay, at least almost everyone accepted and there are 21 participants. But the LBG has the responsibility at most two weeks after the course, to provide the attendance list with the participation status of the 3 participants who did not confirm as 'Not Participated'.
The LBG has to go through extra-acceptance, so inevitably sends a call for extras to BEST mailing lists, and has one week to accept at least one more participant. if any of those extra-accepted participants does not confirm or cancel after the confirmation deadline has passed, the LBG is required to keep looking for someone else, until they have 22 participants.
The LBG has one month to choose at least one participant from the WL to extra-accept. If any of those extra-accepted participants does not confirm or cancel after the confirmation deadline has passed, the LBG can look for someone else but does not have to do so.
The LBG has to extra-accept in the next 10 days. They can choose someone from the Waiting List, or send a call to BEST mailing lists and/or external students for extras, in order to accept at least one more participant. If any of those extra-accepted participants does not confirm or cancel after the confirmation deadline has passed, the LBG can look for someone else but does not have to do so.
There is no problem, but In case there are budget problems, the LBG can avoid extra-acceptance and stick to the 21 participants, or try to extra-accept in the next 10 days from the Waiting List an applicant from a country of Category 1.

Explanation

Question 6 of 13

1

Select from the dropdown lists to complete the text.

An LBG wants to change something on the announcement page, and realises it after the announcement deadline. So, they contact the ( Season Coordinator, Vivaldi Coordinator, IT Department, Helpdesk Coordinator, Mentor, President of the LBG, International Board, one and only Mr. Robot, Mentors' Coordinator ), who can edit it until the ( Application, Confirmation, Course, Optimisation, Extra-Acceptance ) Period starts. Also, the event's title contains inappropriate wordings and references to ( sex, drug, alcohol, people who are dead, the law, companies, makeup, martial arts ), which damaged the public image of BEST, and also has to be changed. They included ( a survival guide, their event's webpage, a survival guide, their event's budget, their event's webpage, a welcome video, a survival guide, link to their fb page, their event's webpage, a shopping guide ), and the schedule, however since it is a ( Leisure, Non-Optimised, Pineapple, Technological, BEST ) Event that has a ( fee, Mentor, unique location, hundred participants, freedom ), they should also provide a list of all the ( activities, people, locations ) included in the fee and their ( duration in total, and, cost in total, and, order, and preference ) per participant.

Explanation

Question 7 of 13

1

Which Vivaldi Handbook violations can automatically result in the event not being stamped?

Select one or more of the following:

Not providing free alcohol for the most part of the event.
A course had 20 working hours announced, but there were actually only 16 performed.
Not accepting 22 students by the ranking deadline and/or not having 22 accepted students 10 days after the confirmation period.
Not providing potable water for free for the whole duration of the course. :P
The teacher of a course had a conference the day of the final examination, so the Academic Responsible and the Main Organiser took over and organised a case study to save the day and mark them based on the case study.
The LBG provided a suite with one queen size bed, and a private bathroom with two showers and hot water always available, for every two participants.
Not delivering the original physical hand-signed versions of the certificate and/or Course Information Form before the end of the event.
Providing a syllabus to the participants, only 10 days before the course.

Explanation

Question 8 of 13

1

There is a case of two repeatedly misbehaving participants, who do not respect neither the organisers and the participants' responsibilities, nor the rest of the participants. What is going to happen to them?

Select one of the following:

Since they have paid their fee, we cannot force them to do anything, BEST is a very respectful organisation. Maybe have a talk with them and explain that they are not experiencing the whole BEST experience this way, and they will hopefully understand. :)
The Main Organiser should consult with the local Board and the Mentor, and decide whether one of them, or both, will be expelled.
Vivaldi Department should be contacted as soon as the situation arises, then the Department can decide whether or not the participants will be expelled.
The Main Organiser can flip a coin. Each side represents a participant; heads stays tails gets expelles.

Explanation

Question 9 of 13

1

Select from the dropdown lists to complete the text.

There has to be an organised schedule for the whole duration of all Vivaldi Events, except for Leisure Events. ( False, True )
The only events that are always optimised are Events on Education. ( False, True )
If there is a paid activity, it should be announced to the participants, and an alternative should also be provided for free at the same time. ( True, False )
For BEST Courses on Career-Related Skills, it is okay to accept non-technology students, since the content is more appropriate for them. ( False, True )
The Coordinator of an Event on Education, must come from the organising LBG. ( False, True )

Explanation

Question 10 of 13

1

What should you do with this girl?

Select one or more of the following:

Go to a cantus with her
Call her if you feel like you have messed up with the LBG you mentor
Contact her in case the LBG you are mentoring needs to change some information on the announcement page, after the announcement deadline
Consult her when you feel overwhelmed with your work as a Mentor, feel like giving up and needing guidance

Explanation

Question 11 of 13

1

3 days before the end of the event, the teacher cancels a 5-hour session. The course is only 7 days, so the LBG had 20 working hours scheduled. They have already created and printed the CIFs with the names. What do you do?

Select one of the following:

Even with the 5-hour session missing, there are still 15 hours, so tell them it's okay, and the CIFs can still be given to the participants.
Suggest that the organisers organise an alternative session themselves, so that the hours be met.
Prompt them to inform the Season Coordinator immediately, and actively seek for a replacement. Also, the CIFs have to be modified, because of the change in the hours and the teacher, even in case of a replacement. If that becomes the reason for a delay in CIFs delivery, the situation can be discussed with the Season Coordinator.
The LBG can make a call for BEST trainers to fill in the hours, since it is very possible that with your help, you can find one fast. Also, edit their CIFs properly, so that they have the correct versions by the end of the event, otherwise the event will not get stamped, since CIF delivery before course is something undebatable.

Explanation

Question 12 of 13

1

Create a combination of Vivaldi Handbook violations, that will lead to a course not being stamped.

Select one or more of the following:

Delivering the original physical hand signed versions of the certificate and Course Information Form after the end of the event because of an exceptional situation accepted by the Vivaldi Department
Not providing the Survival Guide and web page of the event by the announcement deadline
Number of working hours of the event with a discrepancy between 1-10% to what was announced
Syllabus of the course not provided to the participants by the one week deadline
Inserting incorrect information during the activity announcement
Filling in the activity announcement information after the announcement deadline due to an exceptional situation communicated to the Vivaldi Department
Cancellation of announced scheduled activities before the event without announcing it to the participants
Not having a presentation about BEST
Some of the working hours are covered by a company representative.
Participants of the same sex sleeping in the same room.

Explanation

Question 13 of 13

1

The fee that the participants of Courses and Events on Education have to pay, is calculated according to the country category that the organising LBG belongs in.

Select one of the following:

True
False

	Created by Loukia Charamara-Stamataki almost 8 years ago

This is a quiz to evaluate your knowledge on Vivaldi Handbook 6.0, and whether you are well-suited to become a Mentor who will help an organising LBG in need!

VHB 6.0 Quiz for Mentors

Question 1 of 13

Select one of the following:

Explanation

Question 2 of 13

The organising LBG can demand money from the participants of the Vivaldi Event, only in which cases?

Select one or more of the following:

Explanation

Question 3 of 13

BEST Courses are taught in ❌ and are delivered by ❌, who have either obtained ❌ certification and have at least a ❌ level degree on the course's subject, or been employed in the same ❌.

Drag and drop to complete the text.

Explanation

Question 4 of 13

Select from the dropdown lists to complete the text.

Explanation

Question 5 of 13

Confirmation period ends for (a season that has only) BEST Courses and Events on Education, and although the organising LBG accepted 24 participants, only 21 accepted. Choose the correct answer about what can happen next.

Select one of the following:

Explanation

Question 6 of 13

Select from the dropdown lists to complete the text.

Explanation

Question 7 of 13

Which Vivaldi Handbook violations can automatically result in the event not being stamped?

Select one or more of the following:

Explanation

Question 8 of 13

There is a case of two repeatedly misbehaving participants, who do not respect neither the organisers and the participants' responsibilities, nor the rest of the participants. What is going to happen to them?

Select one of the following:

Explanation

Question 9 of 13

Select from the dropdown lists to complete the text.

Explanation

Question 10 of 13

What should you do with this girl?

Select one or more of the following:

Explanation

Question 11 of 13

3 days before the end of the event, the teacher cancels a 5-hour session. The course is only 7 days, so the LBG had 20 working hours scheduled. They have already created and printed the CIFs with the names. What do you do?

Select one of the following:

Explanation

Question 12 of 13

Create a combination of Vivaldi Handbook violations, that will lead to a course not being stamped.

Select one or more of the following:

Explanation

Question 13 of 13

The fee that the participants of Courses and Events on Education have to pay, is calculated according to the country category that the organising LBG belongs in.

Select one of the following:

Explanation